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Donation Refund Policy

 

The Honor Guard Foundation (the "Foundation") is deeply grateful for every donation that supports our mission. We are committed to using all funds responsibly and transparently.

Please note that, under U.S. federal and state law, a donation is generally considered an irrevocable gift once it is accepted by a charitable organization. We encourage all donors to review their contributions carefully before submission.

 

1. General Policy Statement

 

All donations made to the Honor Guard Foundation are non-refundable, except in the specific circumstances outlined below.

 

2. Circumstances Eligible for a Refund

 

The Foundation recognizes that errors can occur. A full or partial refund may be considered only if the request falls under one of the following categories:

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A. Error in Donation Amount

  1. The donor made an inadvertent error in the amount of the donation (e.g., intending to donate $\$100$ but entering $\$1,000$).

  2. Must be reported promptly, typically within 30 calendar days of the donation date.

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B. Unauthorized Use

  1. The donation was made by a third party without the account holder’s authorization (e.g., fraudulent use of a credit card).

  2. Donor must provide supporting documentation from their bank or payment processor.

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C. Duplicate Donation

  1. The donor accidentally submitted the same donation multiple times due to a technical error.

  2. The Foundation will review its records to confirm duplicate charges.

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D. Failure to Fulfill Restricted Purpose (For Large Gifts)

  1. For gifts that were legally restricted by a formal, written Gift Agreement that the Foundation can no longer fulfill.

  2. Requires review of the signed Gift Agreement and approval by the Foundation’s Board or Executive Committee.

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3. Non-Refundable Donations

 

Donations will not be refunded for reasons including, but not limited to:

  • A simple change of mind or donor remorse.

  • A request submitted after the refund window (e.g., 30 days) has closed.

  • The donor's wish to receive a refund because they decided not to claim a tax deduction.

  • The Foundation has already irrevocably expended the funds to further its charitable mission.

 

4. Refund Request Procedure

 

To request a refund under the eligible circumstances, the donor must:

  1. Submit a Request: Send a written request to our office via email or physical mail.

  2. Required Information: The request must include:

    • Donor’s Full Name

    • Date of Donation

    • Exact Donation Amount

    • Method of Payment (e.g., Visa, PayPal)

    • Detailed Reason for the refund request (must match one of the categories in Section 2).

  3. Contact Information for Requests:

 

5. Review and Processing

 

  • Review Time: All refund requests will be reviewed by the Finance Department or Executive Director and responded to within ten (10) business days of receipt.

  • Refund Method: Approved refunds will be processed via the original method of payment (e.g., credited back to the original credit card or bank account) within [Specify time, e.g., 30 days] of approval.

 

6. Tax Implications

 

It is the donor's responsibility to understand the tax implications of any refunded donation.

  • If a tax-deductible receipt was issued for the original donation, and a refund is provided, the donor is responsible for correcting their tax filings with the Internal Revenue Service (IRS).

  • The Foundation may be required to issue a Form 1099-MISC for a refund of $\$600$ or more in a subsequent tax year.

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